Radiation Oncology Associates of Georgia

Cathy Speir, CAO, and Bill Hritz, CFO, from Radiation Oncology Services of Georgia pride themselves on submitting accurate and complete data in their annual report to the state. Being a provider that resorts to slapping together potentially erroneous information just because traditional methods of gathering the information is time-consuming won’t cut it for them.

Back before 2010, it took Cathy and Bill’s teams 3 months to streamline the multiple, static reports generated by their reporting system into something ready for submission. Or even something vaguely actionable. It was possible to get this information out of Crystal Reports but it would take them hour upon excruciating hour – and span months!

Needing to meet a 31% threshold of charity cases at their hospital every year, they needed quick and easy access to their current numbers. If they missed this benchmark, their facility had to pay the difference. This information was difficult, if not impossible, to get out of MOSAIQ, their information management system. They’d spend hours drowning in data. It wasn’t just the annual reports to the government that was tedious – it was everything. A spur of the moment meeting or decision utilizing current, accurate data was out of the question for them.

Now, with MedADVIZOR, Bill and Cathy have just one “report.” Their dashboard is an all-encompassing, living and breathing entity. Instead of running multiple reports to answer one seemingly simple question, they can answer an unlimited number of questions. And have the answers in seconds. In short, they’ve eliminated the extraneous.

MedADVIZOR doesn’t just help Bill and Cathy save money by measuring charity cases seen in real-time, it helps them make more effective staffing decisions. Now, every decision is justified with the facts. For example, hiring Dosimetrists (annual salary $90,000 to $130,000) based on current needs isn’t a guessing game anymore. Bill and Cathy can see if their current staff are under or over worked and hire accordingly.

Shifts in resources aren’t seemingly at random anymore, from the point of view of the physicians. Information on the “whys” can be produced “almost instantaneously,” according to Cathy. That’s how MedADVIZOR helps Bill and Cathy keep the lines of communication open between physicians and their individual office.

Annual reports to the state that would take 1-3 months to prepare now take 3 days with their Zip Code and County dashboard, according to Cathy.

Another one of the key strengths of MedADVIZOR is in its flexibility, according to Bill and Cathy. It lends “so many choices.” According to the Radiation Oncology team it’s now possible to say:

 “I want to look at this code, I want to look at it by payer, I want to look at it by how many patients came in, referring doctors, rendering physicians, staffing."

Something else the MedADVIZOR project lets the Radiation Oncology Services of Georgia do is spot unusual behaviors of patients and physicians in the data. For example, one physician was referring all his uninsured patients to their hospital and all his insured patients to another. MedADVIZOR spotlighted this issue even though it wasn’t an initial objective or question for them.

 

All in all, the Radiation Oncology Services team dubs MedADVIZOR

“a business analytic tool that is unlike any other tool as far as dynamically managing your practice based on real-time data.” 

We agree.

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